Documentation Manual

The NDOT Documentation Manual is a collection of previous Documentation Manuals, updated to meet today’s standards in documenting work performed by contractors on highway construction projects. This Manual is for use by Resident Engineers, field office personnel, inspectors and construction survey crews.

This Manual is based off NDOT’s Standard Specifications for Road and Bridge Construction ensuring compliance with contract measurement and payment methods. All items incorporated within a contract are to be documented, measured, or computed and supported by a date and initials of the person completing the documentation. Should an unusual method of payment occur, the methods in this Manual may need to be modified to fit the situation by utilizing the unit of measure (linear foot, gallons, square yards, cubic yards etc.) as outlined in the Manual.

The Headquarters Construction Staff appreciates any suggestions from field personnel that will help to improve in establishing uniform documentation procedures.

CHAPTER DESCRIPTIONS

1 Organization of Project Documents, Abbrev & AEB
2 Setting up a Contract, Book Format, Calc Book, Diaries & Construction Reports, Field Lab Books, Sig Figs, Metric Conv Factors, and Method of Payment
3 Force Account Work
4 Removal Items
5 Earthwork Items
6 Landscaping and Irrigation Items
7 Traffic Signal and Lighting System Items
8 Roadway Aggregate Items
9 Plantmix Surfacing, Asphalt Cement, and Mineral Filler
10 Liquid and Emulsified Asphalt
11 Concrete Paving, Roadbed Modification, Recycled Bit. Surface, Micro Surfacing, and Misc. Surfacing Items
12 Major Structures and Piling Items
13 Pipe, RCB, Misc Structures, and Retaining, Sound, and MSE Walls
14 Curb and Gutter and Related Items
15 Fence Items
16 Guardrail Items
17 Guideposts & Object Markers
18 Miscellaneous Items
19 Lump Sum Items
20 Uniformed Traffic Control Officer, and Flagging Hours, Rent Equipment, Pilot Car, Survery Crew, Traffic Control Supervisor, and Office Space, Trainee Hours
21 Mobilization and Rent Construction
22 Temporary and Permanent Signs, Permanent Signs Remove, and Remove and Reset
23 Preparation of Progress Payments
24 “Finaling Out” a Contract
25 Calculations and Reports
26 Distribution of Documents

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