Public Records Requests

Many NDOT records are already available online for public viewing and downloading.  Please search these before submitting a formal records request.

• Please contact your NDOT project manager or staff representative for assistance if the records you need are directly related to an NDOT project that you are currently working.

• Due to the volume of requests, records accessibility, staff availability, and legal constraints, we may need a few days or weeks to locate and produce some records. 
• Concise, typewritten requests using the “Request Form” and our e-mail address above are preferred.  Handwritten requests must be legible.
• Written requests are necessary as we must track a high volume of active requests, and we want to ensure everyone gets a quick, accurate and thorough response.
• E-mail or deliver your request directly to the NDOT Records Manager in Carson City.  We will coordinate the records search and NDOT's response with appropriate staff.
• Be specific and reduce the scope as much as possible.  Details regarding locations, dates or contract numbers are helpful. This will focus and expedite our records search.
• Include the requestor’s contact information, preferably with e-mail and physical mailing addresses and day-time phone number.
• Pursuant to NRS Chapter 239.0107, we will acknowledge receipt of your request and provide you a status report within five business days.  We will provide you a staff contact point and, if necessary, ask for clarification so we can expedite the search for records relevant to your needs.  
• Records are not always readily accessible.  Both electronic and hard copy records are maintained statewide in dozens of NDOT offices and on multiple servers, and most permanant and long term records are eventually compiled and stored in our Carson City Central Records Office. 
• To save yourself and our staff time, prior to dropping by an NDOT office to see documents or files that may or may not be on-hand, we request that you submit a written appointment and records request.  Include your preferred times and location and desired records.  We will coordinate a meeting with you as soon as practical. 
• Please keep in mind that NDOT may also charge for copies and extraordinary staff time in accordance with NRS 239.055 (see above “Fees” for details).
• We appreciate your patience.  Your request is a priority for our staff, and we will respond as quickly, accurately and thoroughly as possible.
• NRS 239, Public Records 
• NRS 239C, Homeland Security 
• NAC 239, Public Records 
• Nevada State Records Management Office